Accounts receivable tracking software for invoices that need a next action.
PaidChaser gives small finance teams one place to see the invoices that are overdue, promised for payment, disputed, or ready for a professional follow-up.
Every open invoice needs a clear owner, status, and next date.
This page is for teams replacing a fragile spreadsheet or inbox-based AR process with a clear, review-first follow-up queue.
A practical AR tracking layer beside your accounting system
Start this workflow in 60 seconds
Use the page you opened as a shortcut: preview the workflow safely, keep the same context, then start Pro only if it matches the invoice problem.
Preview with demo invoices
Open a safe PaidChaser demo with this workflow already selected. No account is needed to see the queue.
Open workflow previewCompare the plan with context
Keep the same workflow while checking pricing, trial details, and what unlocks after plan selection.
Compare plansStart Pro from this workflow
If this matches the unpaid-invoice problem, start Pro with the workflow preserved through signup.
Start Pro trialPreview a reminder before creating an account.
Try a safe sample draft for this workflow. PaidChaser does not send this message, save these fields, or contact the customer from this page.
Hi Northlake Studio, I hope you are well. I am checking in on INV-2018 for $1,240. It looks like this invoice is still waiting for payment or a status update. Could you confirm when payment is expected? Thanks, Team PaidChaser
Draft stays local until you choose what to do next.
In the app, the draft stays tied to invoice status, next follow-up date, and the workflow for accounts receivable tracking software.
Related PaidChaser workflows
More ways to think about payment follow-up in PaidChaser.
Why small teams use PaidChaser
A focused workflow for the invoice follow-up work that often gets delayed.
Work from the invoices that need attention today
Filter out paid, archived, and disputed invoices so the daily queue stays focused on overdue balances, upcoming promised dates, and follow-ups that are actually due.
Treat a payment promise as a different status
When a customer gives a date, record it and set a review date. That avoids sending an unnecessary reminder while still making sure the promise is checked.
Give each invoice a next action
A good AR tracker answers who owns the follow-up, what happened last, and when the invoice should be reviewed again. PaidChaser keeps those answers together.
AR tracking software versus a manual tracker
Useful search pages should answer the buyer's real comparison, not just repeat the keyword.
A spreadsheet records a list
PaidChaser keeps each invoice connected to its reminder status, payment promise, owner, and next follow-up date.
An inbox records conversations
PaidChaser keeps the invoice queue visible even after messages are sent or a colleague takes over the account.
Review-first protects customer relationships
Teams prepare reminders from invoice context and decide what to send before any customer communication happens.
How the workflow works
Keep the process short, visible, and easy to repeat.
Add the invoice context
Capture the customer, invoice number, amount, due date, payment link, and any existing communication context.
Choose the current status
Mark the invoice as open, promised, disputed, sent, paid, or archived so the right follow-up rule applies.
Review the next-action queue
Use the daily queue to prepare a reminder or check a promise, then set the next review date before moving on.
FAQ
What should accounts receivable tracking software track?
At minimum: customer, invoice number, amount, due date, current status, last action, owner, payment promise, and next review date.
Can PaidChaser replace accounting software?
No. PaidChaser is a follow-up workspace that sits beside the accounting system where invoices are created and recorded.
Does PaidChaser automatically send customer reminders?
No. PaidChaser is review-first. Teams prepare and review reminder drafts before deciding whether to send them.
Start with the invoices that need attention now.
Choose a plan, start the trial, and use PaidChaser to prepare reminder drafts, track payment status, and keep the next follow-up visible.